Patient and GP updates

July Update

Waiting list

Our current waiting time is 37 months on average for a new patient referral and we are offering appointments to people referred in April 2018 via letter for an Opt-In appointment.  It is very important that we have your up to date details. If you think your details may have changed since you last contacted us/were referred please email NCTHGeneral@nottshc.nhs.uk

The waiting list has approximately 2,500 people waiting to be seen for a first appointment with the clinic having an active caseload of 1,500+ patients.  Due to the number of patients being seen and the demand upon the email accounts and telephone, we do apologise in advance for any delays you may experience.

May Update

Waiting List

We are currently offering appointments to people referred in March 2018 via letter for an Opt-In appointment and for this reason it is very important that we have your up to date details. If you think your details may have changed since you last contacted us/were referred please complete the our change of details form and send it to email NCTHGeneral@nottshc.nhs.uk.

The waiting list has approximately 2,500 people waiting to be seen for a first appointment with the clinic having an active caseload of 1,500+ patients.  Due to the number of people being seen and the demand upon the email accounts and telephone, we do apologise in advance for any delays you may experience.

Patient Emails

Due to the increasing numbers of emails which is sadly becoming unmanageable unless your enquiry is urgent, your query will be passed to a clinician for discussion at your next appointment.

For urgent enquiries you may be asked to complete an Email and Text Agreement Form  before we can discuss any clinical information with you via email as this is an IG and Trust requirement.

Forms

If you have been sent a form to complete or want to download from the website and do not have access to a printer please let us know via NCTHGeneral@nottshc.nhs.uk that you need us to post them out to you.

GDNRSS

Patients who have been referred for surgery will be able to access to the NHS Gender Dysphoria National Referral Support Service and details about this service are within this booklet: gender_dysphoria_about_us_booklet. There is also a Support and Information Line -- 01522 85 77 99

When you and your clinical team agree that you are ready for surgery, the GDNRSS will process your referral to your chosen surgical provider. They have a Single Point of Access support line that you can call for information about your referral, the status of your chosen provider and practical information such as travel & parking, who can accompany you, what to take with you and where to report when you get there. 

The lines are open Monday to Friday from 9am until 5pm.              

NHS England will be sending GIC’s an update regarding surgical providers and this information will be shared via this website as soon as it is received.

March Update

Waiting list

We are inviting people referred in March 2018 for appointments.  It is very important that we have your up to date details. If you think your details may have changed since you last contacted us/were referred please email NCTHGeneral@nottshc.nhs.uk

The waiting list has approximately 2,500 people waiting to be seen for a first appointment with the clinic having an active caseload of 1,500+ patients.  Due to the number of patients being seen and the demand upon the email accounts and telephone, we do apologise in advance for any delays you may experience.

Helpful links

Below are some links to websites which might be helpful to our patients or those on the waiting list:

https://www.tht.org.uk/hiv-and-sexual-health/sexual-health/trans-people

https://switchboard.lgbt/

Support Line

Whilst on our waiting list you can access the Gendered Intelligence Support Line, which is a great resource, please do contact them if you need support or advice whilst you are waiting.

The support service is open on Monday, Tuesday and Thursday from 2pm until 7pm and Wednesday and Friday 10am to 3pm.

Call: 0330 3559 678 | Message/WhatsApp: 07592 650496 | Email: supportline@genderedintelligence.co.uk  

February Update

Waiting list

Our current waiting time is 37 months on average for a new patient referral and we are offering appointments to people referred in November 2017 via letter for an Opt-In appointment.  It is very important that we have your up to date details. If you think your details may have changed since you last contacted us/were referred please email NCTHGeneral@nottshc.nhs.uk

Whilst on our waiting list you can access the Gendered Intelligence Support Line, which is a great resource, please do contact them if you need support or advice whilst you are waiting.

Video Appointments

Please note we are still using One Consultation for our video appointment system. We no longer email links for appointments and you can find the link in your appointment letter.

We currently do not offer appointment reminders; this is something we are working on; however, it is important you keep your appointment letter safe to ensure you are prepared for your appointments with us.

Face to Face Appointments

If attending a face to face appointment, please note that these are held via a different entrance which can be found on Heathcoat Street and you will be sent information about how to find it and please do not to arrive more than 5 minutes before your appointment as due to COVID Restrictions we may not be able to let you into the building.

New Telephone Opening Times

We now have revised opening hours of our telephone line. Our phone lines will be open Monday – Friday 10.00 am – 2.00 pm and is to be used for urgent matters. The best way to contact us is by email, a reminder of our new email addresses below:

Blood results and GP & Health professionals - ClinicalNCTH@nottshc.nhs.uk

Patient queries and general enquiries - NCTHGeneral@nottshc.nhs.uk

Referrals - ReferralsNCTH@nottshc.nhs.uk

December Update

The Nottingham Centre for Transgender Health Team would like to wish you a Merry Christmas and a Happy & Healthy New Years!

Members of team at the clinic will be taking some well-earned annual leave over the festive period as the centre has remained open and seeing our patients via video consultation since the pandemic started at the beginning of the year.  Our phone will go to answerphone to take messages which will be checked at points throughout the day by the reduced number of people working over the Christmas period.  The system will only record a set number so please do use the following email addresses as an alternative option.

General and patient enquiries -  NCTHGeneral@nottshc.nhs.uk

GP enquiries and blood results - ClinicalNCTH@nottshc.nhs.uk

Referrals - ReferralsNCTH@nottshc.nhs.uk

Please be patient if we don’t respond as quickly as usual and the whole team will be back in the New Year.  If you need additional support over Christmas, the GI Support Line will be available every day except Christmas Day, Boxing Day and New Years Day.    

SEASONAL SUPPORT LINE OPENING HOURS:

With the end of year holiday time upon us, Gendered Intelligence Support Line wishes to update you with our seasonal opening times.

Tuesday 22  December   2pm-7pm 

Wednesday 23 December 10am-3pm

Thursday 24  December  10am-3pm

Friday 25 December UK Holiday closed 

Monday 28 UK Holiday closed 

Tuesday 29  December 10am-3pm 

Wednesday 30 December 10am-3pm 

Thursday 31 December  10am-3pm 

Friday 1 UK January UK Holiday closed 

Monday 4 January  2pm-7pm  (back to our usual opening hours)

How to contact us:

Tel: 0330 355 9678 (Monday to Friday)

Tel: 07592 650496 for WhatsApp and Text.  

In these times of remote home working best Support Line contact methods:

1. Call or voice message

2. Email supportline@genderedintelligence.co.uk

3. Text and WhatsApp Mon, Wed & Thursdays

We recognise that the holiday time could be difficult for many of you. Please feel free to visit our wellbeing resources hub on Gendered Intelligence website  COVID-19 SUPPORT HUB 

We would also like to remind you of other support telephone lines you can contact:

Mindline Trans+ 0300 330 5468 Monday & Friday from 8pm

LGBT Switchboard 

https://switchboard.lgbt/ 

Tel: 0300 330 0630

Samaritans: 116 123

The Gendered Intelligence Support Line Team wishes you a peaceful and nourishing holiday season.

Serge, and the Support Line team.

October Update

IMPORTANT UPDATE FOR PATIENTS AND GPS

CHANGE OF EMAIL ADDRESS

From Thursday 15 October the clinic’s email address will cease to be used or monitored.  Therefore, all communication by email needs to be directed to one of three email addresses.  The accounts have been set up to route emails more easily and to the right member of the team.

Blood results and GP & Health professionals - ClinicalNCTH@nottshc.nhs.uk

Patient queries and general enquiries - NCTHGeneral@nottshc.nhs.uk

Referrals - ReferralsNCTH@nottshc.nhs.uk

Due to the account being closed a message will be sent advising that the email has not been delivered and will need to be resent the relevant address above.  Sadly, we are unable to set up a redirect function on the account, so please accept our apologies for any inconvenience. 

Referral Form Oct 2020 
You will require Microsoft Word to complete this referral form. Please email ReferralsNCTH@nottshc.nhs.uk if you require this form in an alternative format.

Sept/October Update

Gender Appointments

We are using Video Consultations (VC) whilst COVID restrictions remain in place and it is clinically appropriate.  There are times when a face to face appointment is necessary and you will be advised when these will need to place by letter along with the necessary COVID protocols. 

The VC instructions are available on this website along with the Change of Details form and Email & Text Understanding form which are important to ensure we have up to date information and a home address for you.  Sadly, GP’s are unable to advise us of any change of address, so it is very important you keep us updated using these forms.

If you are unable to print a form, please complete it and send it to us asking for us to print and post to you to sign.  We do accept photo or scanned copies if you can print and sign but don’t have a scanner.

Waiting List  

Our current waiting time is 37 months on average for a new patient referral and we are offering appointments to people referred in August 2017 via letter for an Opt-In appointment.  Your current address, as mentioned above is very important.  If you have moved since you have been referred, please let us know your current address using the Change of Details Form.

Whilst on our waiting list you can access the Gendered Intelligence Support Line which is a great resource, please do contact them if you need support or advice whilst you are waiting.

Video Consultation evaluation – a BIG THANK YOU

Thank you to all the patients who took part in the evaluation survey of the use of video consultation.  The overall feedback was patients liked VC, there were a few IT issues which we have feedback to the Trust, and these hopefully have improved.

Your feedback was extremely useful to us as a service and over conclusion report has been shared with the Trust management team and NHS England commissioners.

Change of email addresses

We will be publishing a new email address for Referrals and another for GP’s to ensure that important documents are managed as quickly as possible, along with a new Referral Form.

This is partly due to NHS.net accounts having a limited inbox capacity which bounces emails back if it is full.  The new email accounts meet the same security levels as NHS.net.  When changes occur, we will update you here.

Referral Age

The service specification for the clinic states that we can see patients from the age of 17 years old.  Therefore, we are unable to accept a referral before a person’s 17th birthday.  We can, of course, accept it on the same day as their birthday.

Telephone and emails

Due to the high demand of emails and telephone calls, we will be looking at our peak times and response rates.  This may mean that we change our telephone availability and response time to emails.

We do receive several queries that can be addressed by looking on the website, so please do check the website first. 

Again, we will update you on any changes here.

15 May 2020

Clinic Team

Due to COVID-19 the team is working under social distancing and working remotely.  This does provide the occasional challenge and we would ask people to bear with us during this exceptional time.  We will continue to follow national guidance regarding social distancing and not holding face to face appointments at this time.

Gender Appointments

Where possible appointments are now Video or Telephone Consultations and details about how the Video Consultations work will be emailed to you when your appointment date and time has been confirmed.

We are trying to contact all patients by phone first, then email as we have identified a slight problem with the post system.  If you are not sure if we have your current telephone or email details, please send us a Change of Details form along with an Email & Text Understanding form which can also be found on the website.

Post

Our post goes via a franking office and some of the letters have not been franked as they have been returned by the Post Office to us, however this appears to take 6 to 8 weeks.  We are looking into this and to find a solution.

Waiting List  

Our current waiting time is 34 months on average for a new patient referral.

Patient by Experience to help with training

The clinic is looking for volunteers who would be happy to help train new starters within the service, so if you would be interested in this, please let us know by email.

Patient Video and Telephone Appointment Evaluation

During May we will be asking patients to give feedback on their experience of the appointments being held by Video or Telephone via SurveyMonkey.  We would be grateful for your partition and feedback if you are asked during the two-week period of the evaluation.

Important forms

It is very important that we have the right contact details for our patients so please use the forms below to let us know if you have changed any details or to give us permission to text you appointments once we start that service.

Change of details form

Email & Text Agreement Form 02.06.2020

1 April 2020

COVID-19

To reduce the risk of infection all, clinically appropriate, face to face appointments are being moved to telephone. Video consultations are being rolled out at pace and should be replacing telephone consultations soon. Patients will be contacted in advance to confirm if their appointment will be by telephone or video conference. Appointments will not be cancelled unless necessary.

Therefore, it is important that we have your correct telephone number for you. If you have not received a call a week before the date of your appointment, please email us with TELEPHONE APPOINTMENT in the subject heading and send the Change of Details and Agreement forms which are available below..

Change of details form

Email & Text Agreement Form 02.06.2020 

If you do not have access to a scanner at home but can print and sign the form, we will accept a photo of the signed form.

All groups have also been cancelled, this includes the St Peter’s Andrology Group, until further notice.

Please note that due to staff redeployment or sickness we may not be able to respond as quickly to emails and phone messages. Please be patient and we will reply as quickly as possible to you. Multiple messages or emails will only delay how quickly we can respond.

Remember to follow the guidance regarding your general physical health and COVID 19 and we will try to keep you as updated as possible via the website.

 

Info about hormones

A big worry for a lot of us is the continued availability of hormones. The NHS has been swift to offer advice for those taking hormones. The advice covers everything from getting hold of injections, blood tests and what to do if you are due an appointment but feel unwell. The advice is listed on a webpage which can be found here. This information will be updated if the situation changes for any treatment.

 

Letters and appointments

The admin team has been expanded with two new starters in February to help with a backlog of letters which has been causing a delay. We appreciate your patience with any delays you are experiencing regarding letters and new appointment dates. Please keep checking this website for updates.

 

Telephone line

As people will know there has been a few issues regarding the telephone line which is usually very busy throughout the day taking calls from patients. The Centre is currently looking at different options regarding the management of calls and until that time if your call is not urgent, you may wish to email us via not-tr.gender-services@nhs.net.

It would be helpful if the subject line of your email uses the following words to enable us to direct the query more efficiently:

  • Appointment query
  • Awaiting letter
  • Name change
  • Waiting list
  • Address/GP change

 

New appointments to the Team

In February 2020 Chris Cook joined the team. He is a qualified Speech and Language Therapist who specialises in transgender voice and communication therapy. He also has experience in the areas of paediatric speech, language, communication and voice disorders.

Chris is a member of the of the National Transgender Voice and Communication Therapy Clinical Excellence Network (CEN) which is a transgender voice and communication group for speech and language therapists in the UK.

Tina Nock also joined the team in February as the Service Manager and has a wealth of experience regarding NHS commissioning and had been one of the NHS England commissioning leads for Transgender Services. Tina has worked closely with the Centre for over 10 years.

Dr Derek Glidden has become the new clinical lead of the service.

 

 

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