Make a freedom of information request

In order for a request to be valid it must:

1. Be in writing,
2. Provide a name and address for correspondence,
3. Provide a reasonable description of the information requested.

Before you send your request:

1. Check our publication scheme to see if the information you are requesting is already in the public domain.
2. Look through previous requests located under our disclosure log. Your request for information may have already been answered.
3. Ensure your request is concise with clearly formulated questions. If we are unclear what you are asking, we will contact you for further clarification which can delay the process.

 

Using AI to help draft information requests

AI tools can be helpful, but they can also introduce errors or create overly complex requests that increase the burden on public bodies and cost to the taxpayer.

When using AI to help draft an information request, please make sure the final wording has been checked and reflects your actual information needs.

Before you submit a request or secondary correspondence, please check that:

• You are only asking for the information you are genuinely looking for. AI tools sometimes generate broad or excessive wording that goes beyond the information you actually want or need.
• The request is clear, concise and focused. Short, straightforward requests are easier for us to process and usually lead to quicker, more accurate responses.
• There are no obvious factual inaccuracies. AI can misrepresent legislation or misstate what organisations do. Please review the text of your request carefully and don't assume AI is right. If it has referred to something you don't understand, check what it is.
• The tone is appropriate. AI-generated content can sometimes sound abrupt, or otherwise inappropriate. Please check the tone before sending.

Why does this matter?

We are seeing an increase in requests and secondary correspondence that appear to have been drafted by generative AI. These can require additional clarification because of inaccuracies or unnecessary complexity. This creates delays for both requesters and our teams.

This advice comes from the Information Commissioner's Office, the regulator for FOIA and EIR in England, Wales and Northern Ireland.

 

Submit a request online

Click here to submit your request via our online form.

 

Submit a request by email

Make a request by sending an email directly to FOI@nottshc.nhs.uk.

 

Submit a request by post

You can write to us at:

Digital Data Technology Service
Data Security and Data Protection
Freedom of Information
Duncan Macmillan House
Porchester Road
Mapperley
Nottingham
NG3 6AA

 

Subject access request

Freedom of information requests are for information about the Trust. If you want to request personal information, such as patient records, please make a subject access request.

 

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